Scheduling

Your role matters here

Admins, Chief Instructors, and Dispatchers have full booking authority — create, modify, or cancel any booking. Instructors and Mechanics can view the board. Students request bookings (needs approval). Members book directly.

You need to know who’s flying what, when. The schedule page shows you.

Booking Workflow

Calendar Views

Three views. Pick the one that fits what you’re doing right now.

View	Best For
Day	See every slot, hour by hour. Good for dispatching.
Week	Plan the week ahead. Spot gaps and overloads fast.
Month	Track utilization trends across your fleet.

Creating Bookings

Pick a time, pick a plane. If you need an instructor, pick one of those too.

Say a student wants a Tuesday afternoon lesson in N172SP with your CFI, Mark. You’d tap the 2:00 PM slot on Tuesday, select N172SP from the aircraft list, assign Mark as instructor, set duration to 1.5 hours, and drop “Slow flight and power-off stalls” in the notes. Hit confirm. Done. Both the aircraft and Mark are now blocked for that window.

Field	Required	Notes
Aircraft	Yes	Only airworthy, operational aircraft show up. Grounded tails won’t appear.
Instructor	No	List filters to CFIs available during your selected window.
Duration	Yes	Must meet your org’s minimum block time.
Notes	No	Lesson plans, practice area, destination airport—whatever’s relevant.

Note

Bookings must fall within operating hours unless you have override permission.

Instructor Availability

Instructors own their own calendars. They set availability through My Schedule → Availability. If a CFI doesn’t mark themselves available, students can’t book them.

Pattern	Use Case
Recurring weekly	Your CFI flies Monday through Friday, 8 AM to 5 PM. Set it once.
Single day blocks	Checkride day, dentist appointment, vacation. Block the whole day.
Time range blocks	Unavailable for a few hours—lunch, sim session, ground school.

Booking Policies

You set the rules. Go to Settings → Scheduling and dial in what works for your operation.

Policy	Example	Effect
Minimum duration	1 hour	Nobody books a 20-minute slot and ties up a Skyhawk.
Maximum duration	4 hours	Keeps one renter from locking out the fleet all day.
Advance booking	14 days	How far ahead members can reserve. Prevents calendar squatting.
Cancellation window	24 hours	Cancel inside 24 hours? That’s a late cancel. Your policy, your call.

Recurring Bookings

Students training on a regular cadence shouldn’t have to rebook every week. Create the first booking, then hit Make Recurring.

Option	Values
Pattern	Daily, Weekly, Biweekly, Monthly
End	After X occurrences or a specific date

A student flying every Wednesday at 3 PM in N172SP with the same CFI? One setup, and it rolls forward automatically.

Conflict Resolution

WingWrangler won’t let you double-book. It catches:

• Aircraft conflicts — that tail number’s already reserved.
• Instructor conflicts — your CFI’s already in the air with someone else.
• Maintenance conflicts — the aircraft’s down for an oil change or annual.

When a conflict hits, you’ll see alternatives: a different aircraft, a different time, or a different instructor. Pick one and move on.

Maintenance Blocks

Mechanics and admins create maintenance blocks that lock out normal bookings. If N12345 is getting a 100-hour inspection from noon to 4 PM, nobody’s booking it during that window.

Weather Integration

WingWrangler pulls current weather and flags bookings that fall below your configured minimums. Set your thresholds in Settings → Weather.

Minimum	Example
Visibility	3 SM
Ceiling	1,000 ft AGL
Wind	20 kts
Crosswind	12 kts

Caution

Weather warnings are advisory. PIC makes final go/no-go decisions.

Quick Reference

Task	Action
Book a flight	Tap a slot → pick aircraft and instructor → confirm
Set up recurring lessons	Create the first booking → Make Recurring
Block personal time	My Schedule → Add Block
Override booking rules	Requires admin or dispatcher role