Administrator
Own or run the organization. Full authority over every page and setting.
Roles and Permissions
Quick-reference for who sees what. For the full walkthrough, see the Users and Roles guide.
At a Glance
Section titled “At a Glance”Here’s how page visibility breaks down by role.
Checkmark means the page shows in that role’s nav. Dash means it’s hidden.
| Page | Admin | Chief Instructor | Billing Admin | Instructor | Dispatcher | Mechanic | Student | Member |
|---|---|---|---|---|---|---|---|---|
| Dashboard | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Schedule | ✓ | ✓ | — | ✓ | ✓ | ✓ | ✓ | ✓ |
| Students / Members | ✓ | ✓ | — | — | ✓ | — | — | — |
| Training | ✓ | ✓ | — | ✓ | — | — | ✓ | — |
| Fleet | ✓ | — | — | — | — | — | — | — |
| Maintenance | ✓ | — | — | — | — | ✓ | — | — |
| Billing | ✓ | ✓ | ✓ | ✓ | — | — | ✓ | ✓ |
| Logbook | ✓ | ✓ | — | ✓ | — | — | ✓ | ✓ |
| Documents | ✓ | ✓ | ✓ | ✓ | — | ✓ | ✓ | ✓ |
| Reports | ✓ | ✓ | ✓ | — | — | — | — | — |
| Weather | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Messages | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Settings | ✓ | ✓ | — | — | — | — | — | — |
What Each Page Does Per Role
Section titled “What Each Page Does Per Role”Same page, different cockpit view. Here’s what changes by role.
Everyone gets a dashboard. What’s on it depends on your seat.
| Role | What you see |
|---|---|
| Admin | Org-wide ops snapshot — flights, revenue, activity |
| Chief Instructor | Training overview and student status |
| Instructor | Your upcoming lessons and assigned students |
| Mechanic | Open squawks and upcoming inspections |
| Student | Your next flights and training progress |
| Member | Your next flights and account balance |
| Dispatcher | Today’s flight board |
| Billing Admin | Outstanding invoices and recent payments |
| Role | What you can do |
|---|---|
| Admin | Full control — create, modify, or cancel any booking |
| Chief Instructor | Full control |
| Dispatcher | Full control — this is your primary workspace |
| Instructor | View the board and set your availability |
| Mechanic | View the board and see MX blocks |
| Student | View open slots and request a booking (needs approval) |
| Member | View open slots and book directly (no approval needed) |
| Role | What you can do |
|---|---|
| Admin | Full roster control — invite, change roles, remove |
| Chief Instructor | View the roster |
| Dispatcher | View the roster |
Everyone else? Page doesn’t exist for you.
Flight schools only.
| Role | What you can do |
|---|---|
| Admin | Manage courses, endorsements, curricula, stage checks |
| Chief Instructor | Same as Admin for training |
| Instructor | View your students’ progress |
| Student | View your own progress and endorsements |
| Role | What you can do |
|---|---|
| Admin | Add tail numbers, update status, edit details |
Admin-only page. Other roles see aircraft info through Schedule and Maintenance.
| Role | What you can do |
|---|---|
| Admin | Create work orders, resolve squawks |
| Mechanic | Create work orders, resolve squawks, change aircraft status, view MX history |
| Role | What you can do |
|---|---|
| Admin | Full control — invoices, payments, rates, subscriptions |
| Billing Admin | Everything except subscription management |
| Chief Instructor | View only |
| Instructor | View your own earnings |
| Student | View your balance and make payments |
| Member | View your balance and make payments |
| Role | What you can do |
|---|---|
| Admin | View and sign any entry |
| Chief Instructor | View and sign entries |
| Instructor | View and sign your students’ entries |
| Student | View your own logbook and submit entries for signing |
| Member | View your own flight records |
| Role | What you can do |
|---|---|
| Admin | Upload, manage, delete |
| Chief Instructor | View and manage |
| Billing Admin | View and manage |
| Everyone else with access | View only |
| Role | What you see |
|---|---|
| Admin | All reports |
| Chief Instructor | Ops and training reports |
| Billing Admin | Financial reports |
| Role | What you can do |
|---|---|
| Admin | Change any setting |
| Chief Instructor | View only — can’t change anything |
Picking the Right Role
Section titled “Picking the Right Role”Not sure which role fits? Match the job to the seat.
Chief Instructor
Lead the training program. Oversee endorsements, stage checks, and student progress.
Billing Admin
Handle invoices and payments. Full financial access, no flight ops.
Instructor
Teach students to fly. Log dual given, issue endorsements, manage your schedule.
Dispatcher
Work the front desk. Own the schedule board and keep traffic flowing.
Mechanic
Turn wrenches on the fleet. Track squawks, work orders, and airworthiness.
Student
Learning to fly. View your progress, book flights, check your balance.
Member
Rent aircraft at your club. Book directly, view invoices, check fleet availability.